You’ve opened the FirstBIT ERP accounting system. Below you can see the list of basic settings, which you need to adjust for correct work
You can find detailed instructions in the manual. You can go to the manual sections that you might need at this stage by hyperlinks from the text.
1. Fill in the general information about your company
That is, a name, address and other data of the legal entity, on behalf of which the accounting will be done in the system. There can be few legal entities in the system.
Where: Accounting > Catalogs > Entities
2. Enter your bank accounts data
Where: Money > See also > Bank Accounts
3. Specify the business activities, departments and warehouses (optional)
You can use accounting by business activities, departments and warehouses in the system. To see financial results by each business activity, profit and loss by departments and each warehouse balances, add these business activities, departments and warehouses. E. g. you will be able to estimate the profitability of both the "Equipment Distribution" and "Service" business activities.
Where: Accounting > Catalogs > Business Activities
Where: Accounting > Catalogs > Departments
Where: Warehouse > Catalogs > Warehouses
4. Adjust the accounting settings
Determine which functions will be available for each section and based on which rules the application will perform transactions. These settings are applied to all companies accounted in the system.
Where: Administration > Settings
5. Fill in the units of measurement (optional)
Check, whether it’s necessary to change the units of measurement.
Where: Purchasing > See also > UOM Classifier
How: 2.11. UOM Classifier
6. Specify the expense, income and cash flow items (optional)
By default, there are items of all three kinds in the application, but if they do not suit you or you want some more, you can change them before the accounting starts.
Where: Accounting > Catalogs > Expense Items
Where: Accounting > Catalogs > Income Items
Where: Money > Catalogs > Cash Flow Items
7. Add the companies, items and employees
Add the companies, suppliers and others whom your company contacts in the "Companies" catalog. Add goods, inventory and services which your company sells and purchases in the "Items" catalog. Add your company’s employees in the "Employees" catalog.
Where: Sales > Catalogs > Companies, or Purchasing > Catalogs > Companies
Where: Sales > Catalogs > Items, or Purchasing > Catalogs > Items
Where: Accounting > Catalogs > Employees, or HR & Payroll > Catalogs > Employees
8. Check your chart of accounts
A chart of accounts is a basis for accounting in the system. By default, it is filled in with the recommended accounts, but you can change them, if necessary. It should be done before the accounting starts.
Where: Accounting > See also > General Chart of Accounts
9. Specify the fixed assets and opening balances
To start accounting from the current moment, you need to enter into the system information about assets and liabilities your company owns at that moment.
Where: Accounting > See also > Opening Balances Entering
The system is ready for accounting. Enjoy your job!
If you still have questions, or want to request the demonstration of the product adjusted for your problems solution, contact us via email email@example.com, and we will get back to you within an hour during business hours.