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HI there!

You’ve opened the FirstBIT ERP accounting system. Below you can see the list of basic settings, which you need to adjust for correct work

You can find detailed instructions in the manual. You can go to the manual sections that you might need at this stage by hyperlinks from the text.

1.    Fill in the general information about your company

That is, a name, address and other data of the legal entity, on behalf of which the accounting will be done in the system. There can be few legal entities in the system.

Where: Accounting > Catalogs > Entities

How: 2.1. Filling Entities Catalog

2.    Enter your bank accounts data

Where: Money > See also > Bank Accounts

How: 2.5. Filling Bank Accounts Catalog

3.    Specify the business activities, departments and warehouses (optional)

You can use accounting by business activities, departments and warehouses in the system. To see financial results by each business activity, profit and loss by departments and each warehouse balances, add these business activities, departments and warehouses. E. g. you will be able to estimate the profitability of both the "Equipment Distribution" and "Service" business activities.

Where: Accounting > Catalogs > Business Activities

How: 2.2. Filling Business Activities Catalog

Where: Accounting > Catalogs > Departments

How: 2.3. Filling Departments Catalog

Where: Warehouse > Catalogs > Warehouses

How: 2.10. Filling Warehouses Catalog

4.    Adjust the accounting settings

Determine which functions will be available for each section and based on which rules the application will perform transactions. These settings are applied to all companies accounted in the system.

Where: Administration > Settings

How: 1.3. Settings for the Sections Options

5.    Fill in the units of measurement (optional)

Check, whether it’s necessary to change the units of measurement.

Where: Purchasing > See also > UOM Classifier

How: 2.11. UOM Classifier

6.    Specify the expense, income and cash flow items (optional)

By default, there are items of all three kinds in the application, but if they do not suit you or you want some more, you can change them before the accounting starts.

Where: Accounting > Catalogs > Expense Items

How: 2.8. Filling Expense Items Catalog

Where: Accounting > Catalogs > Income Items

How: 2.9. Filling Income Items Catalog

Where: Money > Catalogs > Cash Flow Items

How: 2.7. Filling Cash Flow Items Catalog

7.    Add the companies, items and employees

Add the companies, suppliers and others whom your company contacts in the "Companies" catalog. Add goods, inventory and services which your company sells and purchases in the "Items" catalog. Add your company’s employees in the "Employees" catalog.

Where: Sales > Catalogs > Companies, or Purchasing > Catalogs > Companies

How: 2.15. Filling Companies Catalog

Where: Sales > Catalogs > Items, or Purchasing > Catalogs > Items

How: 2.20. Filling Items Catalog

Where: Accounting > Catalogs > Employees, or HR & Payroll > Catalogs > Employees

How: 2.22. Filling Employees Catalog

8.    Check your chart of accounts

A chart of accounts is a basis for accounting in the system. By default, it is filled in with the recommended accounts, but you can change them, if necessary. It should be done before the accounting starts.

Where: Accounting > See also > General Chart of Accounts

How: 7.1. Filling the "General Chart of Accounts"

9.    Specify the fixed assets and opening balances

To start accounting from the current moment, you need to enter into the system information about assets and liabilities your company owns at that moment.

Where: Accounting > See also > Opening Balances Entering

How: 7.4. Opening Balances Entering

The system is ready for accounting. Enjoy your job!

If you still have questions, or want to request the demonstration of the product adjusted for your problems solution, contact us via email, and we will get back to you within an hour during business hours.

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